Absentee Portal Program

State Election Cycle

Primary: August 26, 2014   General:  November , 2014

City of Jacksonville Election Cycle (This portal not available until 2015)

First: March 24, 2015   General:  May 19, 2015

Overview of Portal Program

Note:  Absentee requests may be made for all elections through 2016. Voters may check our website on the home page to determine their absentee status. The last day a request may be made for an absentee to be mailed is 5 pm, Wednesday, August 20, 2014. The last day the elections office may mail an absentee ballot is Friday, August 22, 2014. 

  • The elections office makes absentee requester data available to candidates, political committees, and political parties pursuant to FS 101.62 (3):
    • Request for Absentee Ballots  “…The information shall be confidential and exempt from the provisions of s.119.07 (1) and shall be made available to or reproduced only for the voter requesting a ballot, a canvassing board, and election official, a political party or official thereof, a candidate who has filed qualification papers and is opposed in an upcoming election, and registered political committees for political purposes only.”

  • The approved entity (i.e., the candidate) must complete the access form (link at bottom of the page) and mail it to 105 E. Monroe St. Jacksonville, FL  32202. A fee of $50 is required. This one-time fee covers the entire 2014 election cycle (primary/general).
  • The requester will be provided with a user code, password, a link to the Absentee Portal and instructions for use.

  • The data is provided as a text file, in .csv format. The end user views and manages the data using MS Excel or another database management software. The data is county-wide; the end user must extract what is needed.  The end user accepts the data AS IS and has the responsibility to insure the integrity of the data when shared with third parties.

  • There are four types of absentee voters:
       A. Overseas military
       B. Overseas civilian
       C. Domestic military
       D. Domestic civilian

  • For our purposes, “Overseas” is comprised of the first three types (A, B, and C).  Domestic is civilian only.

  • The number of requests in the queue changes daily.  Contact the Candidate Department for estimates.

  • Schedule:  The “first drop” of overseas absentees will be July 11, 2014.  From that point on, we will send overseas absentees daily. The “first drop” of domestic absentees will be mailed out during the week of July 22 – 29, 2014. From that point on, we will mail domestic absentees out daily.

  • During the active election cycle, files will be posted daily on the portal (when new data is available).

  • The following fields:  Mailing_Address_1, Mailing_Address_2, Mailing_Address_3 and Mailing_Address_4 represent the address where the absentee ballot will be mailed.

  • Absentee Returns will be posted on the portal when they become available.

             Absentee Return Codes:
             M  Mailed
             V  Voted, returned good
             C  Request cancelled
             E  Voter Error
             U  Returned undeliverable
             R  Rejected

  • Candidates who wish to obtain printed mailing labels for the absentee requests on a daily basis may make arrangements with the Candidate Department. (Cost for labels is 50 cents per page – 20 labels per page). Label customers must complete the required form and submit payment.

Application for Access to the Absentee Portal
(For use by statutory entities only)

To obtain absentee ballot request information, please complete this form and return to
SOE office along with check payable to:  Supervisor of Elections Duval County Supervisor of Elections
ATTN:  Candidate Department
105 East Monroe Street
Jacksonville, FL  32202

(Updated February, 2014)