Military* and Overseas Voters

*Includes Merchant Marine, Dependent, and Spouse


How do I . . . . . . . . . . . .           REGISTER TO VOTE IN FLORIDA?

How can I . . . . . . . . . . .      VOTE IF I WON'T BE IN DUVAL COUNTY DURING AN ELECTION? 

How do I . . . . . . . . . . . .      REQUEST VOTE-BY-MAIL BALLOTS?

How can I . . . . . . . . . . . UPDATE MY INFORMATION?

What are . . . . . . . . . . . . IMPORTANT DEADLINES?

What if I . . . . . . . . . . . . HAVEN'T RECEIVED MY BALLOT YET?

What are the . . . . . . . . .           SEVEN IMPORTANT THINGS I NEED TO KNOW ABOUT VOTING ABSENTEE IN FLORIDA?

 

HOW DO I
REGISTER TO VOTE
IN FLORIDA?

REGISTERING TO VOTE
Military voters (members of the uniformed services, merchant marines, their spouses and dependents) absent from Duval County and voters living overseas may register to vote in Florida using the Federal Post Card Application ("FPCA"), which combines registering to vote and requesting vote-by-mail ballots. To register for the first time in Florida, the original application must be mailed OR hand delivered to the Duval County Supervisor of Elections, 105 East Monroe Street, Jacksonville, FL  32202.
Fla. Stat. §97.053(5)(a)8 (2014)
2014-2015 Voting Assistance Guide


RESIDENCY REQUIREMENT
To register to vote in Florida, the person must at sometime in the past have actually resided in a Florida county and must have the intention to reside permanently in that county.
Fla. Stat. §101.045 (2014)

In 1986, the federal government enacted the Uniformed and Overseas Citizens Absentee Voting Act ("UOCAVA"). Under UOCAVA, overseas citizens are permitted to register to vote in the last place they lived before leaving the United States.
Uniformed and Overseas Citizens Absentee Voting Act of 1986


HOW CAN I
VOTE
IF I WON'T BE IN DUVAL COUNTY
DURING AN ELECTION?

If you are registered to vote in Duval County, then you may request a vote-by-mail ballot to be sent to wherever you are in the world. If you are a military voter absent from Duval County, or if you are an overseas voter, then the vote-by-mail ballot can be sent to you by mail, fax, or email. Once you receive the vote-by-mail ballot, you mark your choices on the ballot and return it to the Duval County Supervisor of Elections Office according to the instructions you will receive with the ballot.
Fla. Stat. §101.62(4)(c)1 (2014)


HOW DO I
REQUEST VOTE-BY-MAIL BALLOTS?

ALL MILITARY AND OVERSEAS VOTERS ARE ENCOURAGED to submit a completed Federal Postcard Application (FPCA) to the Supervisor of Elections once a year to update their information and their signature. The signature on the voted absentee ballot envelope must match the signature in the Supervisor of Elections registration system in order for the ballot to be counted. A military or overseas voter already registered to vote in Florida may submit a completed FPCA by fax to (904) 301-3867, by email to duvaluocava@coj.net, or by mail to Supervisor of Elections, 105 East Monroe Street, Jacksonville, FL 32202.

EASY WAYS TO REQUEST VOTE-BY-MAIL BALLOTS
To request vote-by-mail ballots for a military or overseas voter ALREADY REGISTERED TO VOTE IN FLORIDA, a person may also send a request by email  (duvaluocava@coj.net), fax (904-301-3867), telephone (904-630-8015), or mail (Supervisor of Elections, 105 E. Monroe Street, Jacksonville, FL 32202) with the following information:

1.  Voter's name.

2.  Voter's date of birth.

3.  Voter's Duval County legal voting residence address. (If a voter is temporarily living outside Duval County; is not maintaining a residence address within Duval County; and intends to return to Duval County, then that person may use the address of the Supervisor of Elections Office--105 East Monroe Street, Jacksonville, FL 32202--as his or her legal voting residence address.)

4.  How far into the future (or for which specific election(s)) the voter would like vote-by-mail ballots scheduled (maximum is through the next two regularly scheduled general elections).

5.  Preferred delivery method for vote-by-mail ballot to be sent to you: either mail, fax, or email.
NOTE: The voter will need to have a printer, printer paper, two envelopes, and postage to use the emailed ballot. Further instructions are provided with emailed and faxed ballots. 

6.  Where the Elections Office should to send any vote-by-mail ballots to you: either address, fax number, or email address.

7.  The mailing address where items such as voter registration cards and sample ballots should be sent.

8.  If the voter is overseas: voter's overseas address if not already provided above. 

9.  Relationship of requester to voter (self, spouse, parent, child, sibling, in-law parent, in-law sibling, legal guardian).

10. Signature of person making the update / request (only required for requests submitted by fax or mail).
Fla. Stat. §101.6923(2)5c (2014) and §§101.62(1)(b)(1-8)

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HOW CAN I
UPDATE MY INFORMATION?

IMPORTANT NOTE:  Signature updates are HIGHLY recommended!

In order for a vote-by-mail ballot to be counted, the signature with the voted ballot must match the signature on file at the start of the canvassing of ballots for the election.  

If an update is needed for 

  • signature,
  • political party affiliation,
  • name, or
  • address,

then military and overseas voters are encouraged to submit a completed FPCA, which can also be used to request vote-by-mail ballots. The FPCA may be returned by email (duvaluocava@coj.net) or fax (904-301-3867) if the person is already registered to vote in Florida.


If an update is needed for

  • an address only,

the person may send the update via email (duvaluocava@coj.net), via telephone call to Maggie Johnson at (904) 630-8015, or via fax (904- 301-3867) with the following information:

  1. Voter’s name.
  2. Voter’s date of birth.
  3. Voter’s Duval County legal voting residence address. (If a voter is temporarily living outside Duval County; is not maintaining a residence address within Duval County; and intends to return to Duval County, then that person may use the address of the Supervisor of Elections Office—105 East Monroe Street, Jacksonville, Florida   32202—as his or her legal voting residence address.)
  4. The mailing address for items such as voter registration cards and sample ballots.
  5. Relationship of requester to voter (self, spouse, parent, child, sibling, in-law parent, in-law sibling, legal guardian).
  6. Signature of person making the update (only required for updates submitted by fax or mail).

To request or re-request vote-by-mail ballots, please provide items 1-6 above AND

  1. Preferred delivery method for vote-by-mail ballots:  either mail, fax, or email.
  2. NOTE:  The voter will need to have a printer, printer paper, two envelopes, and postage to use the emailed ballot.
  3. Where to send any vote-by-mail ballots:  either address, fax number, or email address.
  4. Voter’s overseas address if not already provided above.
    Fla. Stat. §97.103(1)(b) (2014), §101.045 (2014) and §101.62(1)(b) (2014)
 

WHAT ARE 
IMPORTANT DEADLINES?

Deadline to REGISTER TO VOTE                                                       
29 days prior to an election.

2016 Registration Deadlines

Deadline for VOTED BALLOT TO BE RECEIVED BY SUPERVISOR
OF ELECTIONS OFFICE FOR VOTE TO COUNT
7:00 P.M. Election Day.
Overseas voters returning ballot by
mail are granted a 10-day deadline
extension for presidential preference
primaries and general elections only.
2016 Ballot Return Deadlines

Deadline for SUPERVISOR OF ELECTIONS TO
SEND VOTE-BY-MAIL BALLOTS TO MILITARY AND
OVERSEAS VOTERS

45 days prior to an election.
2016 Vote-byMail Ballot "Send" Deadlines

Deadline for SUPERVISOR OF ELECTIONS TO
RECEIVE A REQUEST
FOR A BALLOT
TO BE MAILED 

5:00 P.M. six days prior to the election.

Deadline for LATE REGISTRATION
(ONLY for overseas voters
discharged from military service
or employment while outside the U.S.) 

5:00 P.M. the Friday before the election.


Deadline to Register to Vote in Florida
Florida's deadline to register to vote is 29 days prior to any election. This deadline applies to all citizens, including uniformed service members, merchant marines, their spouses and dependents, and citizens living overseas. People who are living overseas and who have been separated from employment or discharged from the military while overseas are eligible for late registration.
Fla. Stat. § 95.0555 (2014)

Election  Deadline to Register to Vote

Presidential Preference Primary                                                   
(Election Date: 3/15/2016)

February 16, 2016

Primary Election
(Election Date: 8/30/2016) 

August 1, 2016

General Election
(Election Date: 11/8/2016)

October 11, 2016

Fla. Stat. §95.0555 (2014)


Deadline for Voted Ballot to be received by Supervisor of Elections Office for Vote to Count 
The deadline for a voted absentee ballot to be received by the Supervisor of Elections Office is 7:00 P.M. Election Day. There is a 10-day deadline extension for overseas voters returning the voted ballot by mail. This deadline extension applies only to presidential preference primaries and general elections.

2016 Deadlines for Voted Ballot to be Received by Supervisor of Elections Office


Election
     
                                                     
Deadline for Voted Ballot to be Received by Supervisor of Elections Office 
Presidential Preference Primary
(Election Date: 3/15/2016)
7:00 P.M.
March 15, 2016
Election Day

March 25, 2016 (only for overseas† voters returning the voted ballot by mail)
Primary Election
(Election Date: 8/30/2016) 
7:00 P.M.
August 30, 2016
Election Day

(No deadline extension)
General Election
(Election Date: 11/8/2016)
7:00 P.M.
November 8, 2016
Election Day

November 18, 2016 (only for overseas† voters returning the voted ballot by mail)

†Overseas voters do not include voters living in Puerto Rico, Guam, American Samoa, or the U.S. Virgin Islands.
Fla. Stat. § 101.67(2) (2014) and §101.6952(5) (2014); Uniformed and Overseas Citizens Absentee Voting Act of 1986

Deadline for Supervisor of Elections to Send Vote-By-Mail Ballots to Military and Overseas Voters
The Supervisor of Elections Office is required to send vote-by-mail ballots to military and overseas voters by 45 days prior to an election. Vote-by-mail ballot requests received after the 45-day deadline will be sent within 2 days of the request being received by the Supervisor of Elections.

2016 Vote-by-Mail Ballot "Send" Deadlines

Election                                                                 Deadline for SOE to Send Vote-by-Mail Ballots
to Military and Overseas Voters                                 
Presidential Preference Primary
(Election Date: 3/15/2016)
January 30, 2016
Primary Election
(Election Date: 8/30/2016 
July 16, 2016 
General Election
(Election Date: 11/8/2016) 
September 24, 2016

Fla. Stat. §101.62(4)(a) (2014)

Deadline for Supervisor of Elections to Receive a Request to Send a Vote-By-Mail Ballot by Mail
A request for a vote-by-mail ballot to be MAILED must be received by the Supervisor of Elections office by 5:00 P.M. the sixth day before an election.
Fla. Stat. § 101.62(2) (2014)


Deadline for Late Registration
An individual or accompanying family member who has been discharged or separated from the uniformed services, merchant marines, or from employment outside the territorial limits of the United States, after the book closing for an election pursuant to Florida Statutes, Section 97.055, who is otherwise qualified, may register to vote in such election at the office of the supervisor of elections until 5:00 P.M. on the Friday before that election. Such persons must produce sufficient documentation showing evidence of qualifying for the late registration.
Fla. Stat. § 97.0555 (2014)

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WHAT IF I
HAVEN'T RECEIVED
MY BALLOT
YET?

PLEASE NOTE: Vote-by-mail ballots for military and overseas voters are sent by 45 days prior to an election.

If you have not received your vote-by-mail ballot:

1. Confirm your request. Please make sure there is a request for a vote-by-mail ballot on file for you by checking your status. Please make sure the ballot address is correct.

2. Request another (or your first) ballot. You may request a ballot online or by email, fax, or mail. The deadline for the Supervisor of Elections to receive a request for a vote-by-mail ballot to be mailed to you is six days prior to the election.

3. Use the "back-up" ballot. If you have requested a vote-by-mail ballot and not received it, then military voters living outside Duval County and overseas voters may download, complete, and return a Federal-Write-in Absentee Ballot ("FWAB") (also available at www.fvap.gov). The FWAB contains instructions, a page for you to enter your voter information, and several pages for you to write in the offices and referenda as well as your voting choices. If you receive your pre-printed ballot and return that ballot as well, then turning in both will NOT be considered double voting.

Instructions for returning the FWAB are located on the first page of the downloaded FWAB.

In order for the FWAB to count, remember that you must have a request for a vote-by-mail ballot already on file. Also, you must return the FWAB by the deadline; your deadline is the same as it would be if your ballot were a pre-printed ballot.

4. Consider requesting an emailed ballot. If the deadline (six days prior to the election) for the Supervisor of Elections to receive a request for a mailed ballot has passed, then be aware that military voters living outside Duval County and overseas voters may still request a ballot to be emailed to you.

5. If you still have questions or concerns, please contact us by email at duvaluocava@coj.net, by fax at (904) 301-3867, or by telephone to Maggie Johnson at (904) 630-8015.
Fla. Stat. §§101.6952(2)(a-b) (2014) and §§101.6952(3)(b)-(5) (2014)

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WHAT ARE
SEVEN IMPORTANT THINGS
I NEED TO KNOW
ABOUT VOTING ABSENTEE IN FLORIDA?


1. There are multiple ways for the Elections Office to send your ballot to you.
Military voters absent from Duval County and overseas voters are permitted to have a vote-by-mail ballot sent to them by mail, fax, or email. Immediate family members are permitted to request a vote-by-mail ballot on behalf of the voter.

2. There is a back-up ballot you may use if you have not received your vote-by-mail ballot.
Military voters absent from Duval County and overseas voters are permitted to use the Federal Write-in Absentee Ballot. If you have not received your vote-by-mail ballot yet and you have already requested one for the upcoming election, you may download a Federal Write-in Absentee Ballot ("FWAB") and vote with it immediately.

3. An out-of-date mailing address can lead to your voter record status changing to "ineligible."
If the Supervisor of Elections ("SOE") Office attempts to send you a piece of mail and it is returned to the SOE Office "undeliverable," and--if you do not contact the SOE Office within two general elections, then your record could change to the ineligible status. To vote in any election thereafter, you would have to re-register by the deadline, 29 days prior to the election.

4. Your signature with your voted absentee ballot must match your signature on file at the Elections Office in order for your ballot to be counted.

If you need to update your signature for this election, send your signature update on a voter registration application to the Duval County Supervisor of Elections so that it is received earlier than your voted ballot and no later than the start of the canvassing of vote-by-mail ballots, which occurs no earlier than the 15th day before election day.

5. A voted ballot may NOT be returned by email.

6. Even with power of attorney, a spouse or dependent may NOT sign the Voter's Certificate accompanying your ballot for you.

7. When you return your voted absentee ballot by fax (applicable only to overseas voters), you are voluntarily choosing to surrender your right to a secret ballot.
Fla. Stat. §98.068 (2014) and F.A.C. Rule 1S-2-030 (2014)

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TERMS

Absent uniformed services voter
(a) A member of a uniformed service on active duty who, by reason of such active duty, is absent from the place of residence where the member is otherwise qualified to vote;

(b) A member of the merchant marine who, by reason of the active duty or service in the merchant marine, is absent from the place of residence where the member is otherwise qualified to vote; or

(c) A spouse or dependent of a member referred to in paragraph (a) or paragraph (b) who, by reason of the active duty or service of the member, is absent from the place of residence where the spouse or dependent is otherwise qualified to vote.
Fla. Stat. § 97.021 (2014)

MOVE ACT
MOVE is an acronym for “Military and Overseas Citizens Empowerment.” The MOVE Act is federal legislation that was enacted in 2009 to expand the accessibility of voting for voters covered by the Uniformed and Overseas Citizen Absentee Voting Act (UOCAVA). MOVE Act requirements include that states send vote-by-mail ballots to UOCAVA voters at least 45 days prior to any election and that UOCAVA voters be provided the ability to track their ballots.

Overseas voter
(a) An absent uniformed services voter who, by reason of active duty or service, is absent from the United States on the date of the election involved;

(b) A person who resides outside the United States and is qualified to vote in the last place in which the person was domiciled before leaving the United States;

(c) A person who resides outside the United States and, but for such residence, would be qualified to vote in the last place in which the person was domiciled before leaving the United States.
§ 97.021, Fla. Stat. (2014)

UOCAVA
Abbreviation for "Uniformed and Overseas Citizens Absentee Voting Act." This piece of federal legislation was enacted in 1986 to facilitate voting for members of the uniformed services, merchant marine, dependents and/or spouse, and citizens living overseas.  It establishes the Federal Post Card Application (“FPCA”) as a form that all UOCAVA voters may use to register to vote and request vote-by-mail ballots simultaneously.  It establishes the permission of overseas citizens to register to vote in the last place they lived in the United States.

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QUICK LINKS 
Federal Voting Assistance Program (www.fvap.gov) 
Federal Post Card Application (“FPCA”) 
Federal Write-in Absentee Ballot (“FWAB”) 


 

 

 


CONTACT US: (PH) 904-630-1414 • (FAX) 904-630-2920